सूचनाहरु
आवधिक योजना निर्माणको परामर्श सेवा सम्वन्धी प्रस्ताव आव्हान गरिएको सूचना
फो नं.०८६–४१६०३६
माडी गाउँपालिका
गाउँ कार्यपालिकाको कार्यालय
घर्तिगाउँ,रोल्पा
५ नं.प्रदेश, नेपाल
आवधिक योजना निर्माणको परामर्श सेवा सम्वन्धी प्रस्ताव आव्हान गरिएको सूचना
प्रथम पटक प्रकाशित मिति ः २०७५।०२।३१
यस कार्यालयको स्वीकृत बार्षिक कार्यक्रम अनुसार आ.व. २०७५।०७६ देखि २०७९।०८० को लागि आवधिक योजना निर्माण गर्नुपर्ने भएकाले यो सूचना प्रकाशित भएको मितिले पन्ध्र(१५) दिन भित्र ईच्छुक परामर्शदाताहरुबाट तपसिलको शर्तको अधिनमा रही रीत पूर्वकको आर्थिक तथा प्राविधिक प्रस्ताव पेश गर्नुहुन यो सूचना प्रकाशित गरिएको छ ।
तपसिल
१) पेश गर्नुपर्ने कागजातहरु
प्रस्ताव पेश गर्न ईच्छुक रहेको आवेदन,सँस्थाको विस्तृत बिवरण,कम्पनी दर्ता,नवीकरण,भ्याट,प्यान दर्ता तथा कर चृक्तको प्रमाणपत्रहरु,सँस्थाको प्रोफाईल तथा कार्यानुभव विवरण,सँस्थाको बिगत तीन बर्षको वित्तीय कारोवार सम्वन्धी बिवरण,सँस्था कालोसूचीमा नपरेको स्वघोषित पत्र,एकल परामर्शदाताको हकमा विगत ३(तीन) बर्षको र दुई वा दुई भन्दा बढी फर्म वा कम्पनीले समूह,सँगठन वा संयुक्त उपक्रमको रुपमा परामर्श सेवा दिनेको हकमा विगत ५(पाँच) वर्षमा सम्पन्न गरेको समान प्रकृतीको काम,स्थान र बिवरण तथा नीजको व्यक्तिगत बिवरण,सँस्थाका प्रमुख कर्मचारीहरु तथा आवद्ध पेशागत विज्ञहरुको व्यक्तिगत बिवरण(CV) तथा कार्यानुभवको क्षेत्र ।
२) प्रस्तावको फारम रु.एक हजार(१०००) तिरी(फिर्ता नहुने गरी) माडी गाउँपालिका,गाउँकार्यपालिका को कार्यालयबाट खरिद गर्न सकिनेछ ।
३) खरिद गरिएको फारमको महलहरुमा स्पष्ट रुपमा भरि प्रत्येक पानामा सहिछाप गरि सूचना प्रकाशन भएको मितिले १६औं दिनको १२ः०० बजे भित्र यस कार्यालयमा उपस्थित भई दरभाउपत्र दर्ता गर्न सकिनेछ । १६औं दिनका दिन सार्वजनिक विदा पर्न गएमा त्यसको लगत्तै कार्यालय खुलेको पहिलो दिन दर्ता गराउन सकिने छ ।
४) जमानत वापतको धरौटी रकम यस गाउँपालिकाको नेपाल बैंक लिमिटेड,लिवाङ रोल्पामा रहेको धरौटी खाता नं. ०७६०३००००००००३०००००७ मा जम्मा गरी त्यसको सक्कलै भौचर वा मान्यता प्राप्त बैंकबाट यस कार्यालयको नाममा जारी गरिएको ७५ दिन म्याद भएको जमानतपत्र प्रस्तावपत्र साथ पेश गर्नु पर्नेछ । यसरी पेश गरिने जमानत बापतको भौचर,रसिद,विडवण्ड यो सूचना प्रकाशित भएको मिति पछिकोलाई मात्र मान्यता दिईनेछ ।
५) यस सूचनामा उल्लेख भएका कुरा सोही सूचना बमोजिम र अन्य कुराहरुको हकमा प्रचलित ऐन कानुन बमोजिम हुनेछ ।
६) प्रस्ताव स्वीकृत गर्ने,नगर्ने सम्पूर्ण अधिकार कार्यालयमा सुरक्षित रहनेछ ।
७) म्याद नाघी,कुनै शर्त राखी वा रीत नपुगी आएका प्रस्ताव उपर कुनै कारवाह्ी गरिनेछैन ।
८) थप जानकारीको लागि यस कार्यालयको फोन नं.०८६(४१६०३६ तथा मोवाईल नं.९८४१७३१३८४ वा ९८५७८२४६०१ मा सम्पर्क गर्न सकिनेछ ।
ठेक्का नं. विवरण कूल बजेट फारम दस्तुर जमानत रकम ४र०७४(०७५ परामर्श सेवा १०,००,०००।– १००० र( कबोल अंकको न्यूनतम २.५०५
प्रमुख प्रशासकीय अधिकृत
Terms of reference
for
Preparation of Madi rural municipality periodic Development plan
(MRMPDP)
- BACKGROUND
Nepal possesses plenty of potentials for the prosperity. Its natural diversities and youth dominated population structure are the base of socio-economic growth and transformation. However, large segment of population is poverty stricken and country side settlements are far from the reach of basic service including infrastructure facility despite several development efforts. Landless poor in urban and land poor in rural areas are in the Centre of plan development for the improvement of their livelihood and overcoming the poverty.
The ultimate goal of Rural municipality development is attainment of sustainable livelihood, improved, well-being of people and overcomes of poverty. In the absence of better access to the goods and services that they value the same suffers. Rural municipality people's needs for sustainable livelihood and improved well-being are such that they require better access to information, markets and opportunities ;they need better access to health, education and other goods and services.
In order to access the existing situation of the services and facilities, the access situation will be derived from the proper planning. The access situation of the services and facilities including the infrastructure for the each and every settlement will indicate the interventions to improve the access situation. The interventions derived from the systematic planning are nearest to the real need of local people and their respective priority is reflected. The planning approach is certainly be more participatory and bottom-up approach. The implementations of such projects will certainly be more participatory and owned by the local communities
According to local Government Act, 2074 local development plan should be formulated according to need based and participatory approach. The act had outline the need of a participatory but comprehensive periodic plan of the rural municipality comprised of sectorial goals and programs that are guided by or consistent with the long term vision and physical development plan of the rural municipality. The local government Act, 2074 requires the periodic plan to contain activity schedule for five years and it also contains plan-making and approval procedures. It is envisaged to prepare periodic rural municipality development plan throw consulting service.
- AIMS OF THE PROPOSED TASK
The aim of the proposed task is to prepare a result based periodic rural municipality development plans stipulated in the local Government Act, 2074. Such periodic plan has to be prepared in accordance with the periodic plan preparation guidelines of NPCs and as mentioned in this TOR.
- OUTPUT EXPECTED
The completed periodic plan should contain a complete report consisting among other as required in the periodic plan preparation guideline and also of the following:-
Rural Municipality profile : An up to-date profile should be prepared comprising of disaggregated base-line information of existing physical ,socio-demographic ,economic, environment, financial and organizational states of the rural municipality. Apart from the key statistics such base line information should also include textual descriptions, maps, and key prospects. Such base line prevailing in the ward rural municipality. Base line information of at least two time points-having minimum interval of (past) five years should be included.
Profile analysis : The section should contain at least the following:-
Trend analysis- The analysis should reveal potentiality of the rural municipality based on its strength and opportunities. The analysis should revel among other things population trend, land use pattern, infrastructure provisions, import-export of goods, agricultural outputs, jobs and other economic opportunities.
SWOT analysis: The analysis should reveal potentially of the rural municipality based on its strength and opportunities. The analysis should also reveal the weaker side of the district which tends to pose threat to the development of the district.
Bottleneck analysis: This tool should be used to find out the bottlenecks and barriers encountered in the implementation of periodic and annual plan.
Spatial analysis: The analysis should clearly reveal demand and supply situation of vacant land, besides including land develop- ability analysis. The analysis, therefore should clearly show the location where the growth can be channelized.
Cross-cutting issues analysis: GESI-an analysis of gender equality and social inclusion will be analyzed from the perspective of children-CFLG youth, woman and socially excluded groups EFLG-an analysis of disaster, climate change resilience solid waste management and environment protection.
Resource mapping and financial analysis: the analysis should reveal income potential and financing sources of the districts including expenditure pattern of the municipality for the five years plan period.
Rural Municipality Periodic Development plan(RMPDP)
Rural municipality vision : To make the vision operational, necessary development principle to guide the sectors activities also need to be outline. Vision and principle should be formulated with broadly participated advisory committee that is the steering committee formed under the chairpersonship of chairperson of R.M.
Goal, objective, strategies, outcomes and outputs. These should be formulated using logical framework approach (LFA) and must be result based and should also be supplemented by performance indicators and means of verification of such indicators as practicable. When adequate data are not found and formulating indicators becomes not feasible and if the central technical advisory committee and the technical working committee in the field are also satisfied of such deficiency of data, the team leader on the advice of such committee may introduce necessary modifications in the LFA technique. Sectors which are required to be included, should include at least physical, environmental Management, social, economic development, disaster management, financial mobilization and organization development. Such Sector plans and programs may be formulated by forming Sub-Committees. Sectors plans and programs have to be prepared due attention to national concerns such as poverty reduction and equity focused for socio-economic prosperity.
- Physical Rural Municipality Plan (PRMP) :PRMP should essentially reveal the future desired plan of the Rural Municipality keeping in view of long term horizon and also classify the district land revealing broadly expansion areas , and natural resource areas Such physical plan should be separately supplemented by the relevant data and thematic maps of existing land use pattern ,environmentally sensitive areas, and infrastructure services Plan should also be supplemented by social and economic data and thematic maps revealing the social and economic infrastructures of the district . PRMP should cover following infrastructure related aspects:
- Local transportation system
- Irrigation and river control
- Micro hydropower and alternative energy
- Water supply
- Housing , building and urban development
- Solid waste management
- Social infrastructure
- Environment Management plan :
The environment management work has remained as the major problem of the Rural Municipality. The environment management plan should be formulated by studying and analysis in detail. Such plan should essentially cover the following aspect:
- Sanitation
- Sanitary land fill site
- Waste water management
- Minimization of solids waste, reuse, recycle promotion
- Solid waste management
- Air, water and noise pollution
- Control and management of built environment
- Greenery, park garden
- Others as per Rural municipality requirements
- Green jobs
- Climate change resilience and disaster risk reduction
- Social development plan:
Social development plan must be significant to bring qualitative improvement in the lives of the common people. Inclusion and equity are expected to be property considered in the social development plan. Attention should be given on socio - cultural dynamics and emphasis must be given to women and children as well as adolescent Plan should be formulated on the basis of the analysis of social condition of the rural municipality. Such plan should essentially cover the following aspect.
- Demography
- Education
- Health
- Drinking water supply
- Culture and sports
- People access to assets (social assets )
- Community resources
- Gender equality and issues related to children (survival, development , participation and protection ) in line with the national CFLG framework
- Others as per Rural Municipality requirements
Economic Development Plan:
Economic development plan should be prepared which directly contributes in economic activities of the Rural Municipality and it will support in the development of the Rural Municipality. Such plan should essentially cover the following aspect:
- Agricultural development
- Livestock development
- Non timber forest products
- Medicinal and aromatic plants
- Industrial development
- Trade promotion
- Tourism development
- Employment generation
- Poverty reduction and prosperity
- Rural urban linkage
- Micro/small enterprise and business promotion
- Renewable energy
- Migration/mobility
- Others as per Rural Municipality requirements
Resource Mobilization Plan:
Such plan should essentially include the work to formulate identification and mobilization of resources required during the period of periodic plan preparation. The following things subjects need to be considered while formulating resource mobilization plan.
- Analysis and projection of Rural Municipality income and expenditure (last five year and coming five year )
- Allocation of development budget (coming five year )
- Resource improvement action plan
- Investment from private sector
- Cooperatives contribution
- Civil society organization contribution
- Expenditure management action plan
- Others as per Rural Municipality requirements
Institutional Development plan:
Human Resources Development plan and organizational development plan are the areas of the institutional development plan. Following instruments should be considered in the formulation of institutional development plan as engine to drive the periodic plan.
- Decentralization
- Good governance
- Inclusive participation
- Simplified procedures
- Appropriate and optimum use of local resources and skills
- Institutional coordination and establishment of network
- Organizational capacity and capacity building
- Others as per Rural Municipality requirements
Disaster Management Plan:
The vulnerability mapping of the Rural Municipality shall include following aspects whenever seems necessary:
- Earthquake
- Fire
- Floods
- Landslide
- Drought
- Epidemic
The vulnerability mitigation plan through the vulnerability mapping of the area, a proper strategy should be adopted to formulate the action plan for Disaster management. This formulated plan may be of:
- Pre-disaster plan
- Early warning
- During or immediate after disaster
- Post-disaster Plan
Multi - Sectorial Investment Plan (MSIP).
Such plan should reveal short and long-tem programs /projects, cost estimate, and probable financing sources prioritized in sequential manner for the planning period of five years. Such programs /projects should be to cater to cater to both the short - term and long -term needs of districts should be consistent with the long-term development plan, sectoral goals and objectives and the vision. Furthermore, MSIP should clearly reveal programs /projects for each fiscal year. Such MSIP should be pragmatic, and be consistent with the financial resource plan. The city level plan/projects for each fiscal year. Such MSIP should be pragmatic, and be consistent with the financial resource plan. The city level plan/projects (Mega project) and the projects that can be implemented exclusively by local bodies should be clearly mentioned in MSIP. It is suggested that the plan/projects that have to implemented by different line agency in MSIP included after thoroughly consultation with the concern offices. The cost estimate of the projects should be done according to the approved Rural Municipality rate.
In order to this the thematic maps of these all development plans should be prepared in A-CAD Drawing format in color A3 paper size. For the additional advantage on utilization of the maps, it is recommended to present those thematic maps in GIS environment.
4. METHODS OF PLAN PREPARATION
Data gathering and analysis
Plan preparation will rely on both primary and secondary data. Primary data especially related to ward Rural Municipalities land use pattern, extent of newly opened roads, their standards and quality. Land values and environment problems shall be gathered through physical mapping using cadastral map. On the site observation and interview ward and Rural Municipality level problems and needs are ascertained through participatory rapid appraisal by holding citizens gathering at the ward Rural Municipality offices of at the convenient location of the ward Rural Municipality.
Rural Municipality level potentials problems and development issues are identified by organizing validation workshop at Rural Municipality. The participants will be from Rural Municipality personnel government agencies. Rural Municipalities/ ward representatives, representatives of line agencies, representative of national level political parties, women, Dalit, Child club networks and disadvantaged people, entrepreneurs, traders, INGOs/NGOs working in the areas.
Data on physical, environmental, social, economic, financial, and institutional shall be gathered from sources such as office records or archives Rural Municipality reports Rural Municipalities publication Rural Municipality profile, published academic or professional reports, and data published by CBS. Analysis will include both trend, spatial analysis using GIS, and interpretation of aerial photographs.
The Data analysis should also ensure that the relevant information and analysis made available from the district on bottleneck analysis, health investment case studies, WASH strategic plans, multi-sectorial nutrition plans, adolescent baseline and similar others should be taken into account and fed them into the RMPDP appropriately. Similar as per the requirement, relevancy and appropriateness, National data and information should be analyzed and linked them in to RMPDP.
Planning process
Planning process shall be a participatory one. A broadly participated advisory committee-henceforth called as steering Committee is emphasized ad shall be formed to guide preparation of periodic plan. The role of steering committee is two-fold. First it can coordinate between sectorial agencies to channel capital investment and enable plan implementation, even after the completion of plan preparation. Second broader participation in steering committee can include concerns and aspirations of all the sectors and stakeholders therefore lend credibility and legitimacy to the periodic plan. Steering committee is envisaged to include local bodies, ward, and Rural Municipalities government agencies, elected leaders, civil societies, NGOs, CBOs, intellectuals, prominent citizens, professional bodies, and planning team. Steering committee shall be the key body to formulate policies and guidelines related to plan preparations. This shall meet to advise on various aspects of plan preparation including identifying problems and issues of the rural municipality, formulating and reviewing of Rural Municipality vision, goals, objectives, and programs.
The steering Committee, if needed, may also from a core advisory committee, comprising members of the steering committee, but small in size, so as to expedite the planning proceedings. Such core advisory committee shall work in lieu of steering committee, and shall work as a bridge between the steering committee and sectorial (sub)-committees. In the long run-that is in the plan implementation phase such core advisory committee may be transformed into advisory committee for the Rural Municipality to facilitate the plan implementation.
Planning team shall be formed and will be responsible to present all necessary analysis in all stages of planning process and to facilitate necessary meeting and workshops planning team shall comprise of technical personnel from Rural Municipality besides experts from the consultant firm. Sub-district level meetings comprised of representative from all ward, Rural Municipality, citizens, NGOs, CBOs will be held.
The planning team should also ensure that the "Bal-Bhelas" (consultation with children) that are in line with the guidelines developed by MOFALD, takes places and the issues and recommendation collected from them are fed into the MPDP to guide annual plans.
During the planning process as and when relevancy arises, a specific consultation with political parties and with differently able and other stakeholders can be considered.
Accordingly, Ward , Rural Municipality level programs will be identified as a basis for the annual planning process. To make inclusive and ensure adequate participation in the planning process, youth and deprived groups such as Dalit, Janajatis and special groups such as women, children, disabled will be treated separate interactions. The internally displaced people (IDPs) and squatters also need to be duly included in the planning process.
Steering Committee may also from working sub-committees to facilitate the focused group discussion and enable the specialized input of the experts so as to prepare sector-wide plans and programs. The working Sub-committee with the support of planning team will formulate district sectorial plans and programs, using Logical Framework Approach (LFA). Such plan should reveal the sectorial goals, objectives, outputs, activities, progress indicators, means of verification indictors, and implementation strategies. Plan should cover the development sectors identified earlier. The planning team shall also make elaborate consultation with the concerned Sub-Committee to formulate the development principles and guidelines for the preparation of the long-term physical development plan.
5. DURATION OF THE STUDY AND REPORTING
Periodic plan field work had should be prepared in Nepali language. And the consultant should submit the following reports:
- Inception Report: The consultant shall submit the 1 copies of inception report within 1 month after signing the contract indication the detailed available secondary information, work plan and activities with fine-tuning of methodology.
- Field Report: One copies of field report should be submitted after completed (data collection and work shop has completed).The estimated time for field report is 4 weeks after submission of inception report. The report should indicate how the fieldwork had conducted, problems and solution for that.
- Draft Report: The consultant shall submit 2 sets of the draft report within 4 weeks after submission of field report after presented to the steering committee.
- Final Report: The consultant shall submit 5 copies of each set of the final report in a 2 week after submission of draft report incorporating suggestions from district level workshop. The report should be in two sets (two volumes of each) as mentioned for draft report. The final report should be in hard as well as in soft copies and the hard copy of map.
The reporting schedule can be summarized as follows:
S.N.
Reports
Period
Remarks
1
Inception Report
1 month after signing the contract
1 copies
2
Field Report
within 4 weeks after inception report contract
1 copies
3
Draft Report
Within 4 weeks after field report
2 copies
4
Final Report
14 days after submission of draft report
5 copies
6. COMPOSITION OF THE CONSULTING TEAM
In general, the consulting team shall compose of the professionals and support staffs.
A} professionals staffs:
- Development planner/Team Leader (1 person for 3.5 months)
- Economist/Financial analyst (1 person, 2.5 months)
- Institutional Development Expert (1 person, 1 months)
- Sociologist/community development expert/GESI Expert(1 person, 1.5 months)
- CFLG analyst (1 person, 1 months)
- Environmental Engineer(1 person 1 months)
- Civil Engineer ( 1 person, 1 months)
B) Support staffs:
- GIS Expert (1 person, 1 months)
- Computer operator ( 1 person, 3.5 months)
7. PAYMENT SCHEDULE
The payment schedule will be as per the following:
After submission of inception report = 20% of the total contract amount.
After submission of the field report = 30% of the total contract amount.
After submission of the draft report = 30% of the total contract amount.
After submission and approval of the final report = 20% of the total contract amount.
8. APPROVED BUDGET
NRs: ( NRs. :- only. )
